MADWA Board Meeting Minutes (corrections as of May 9th, 2008) May 6, 2008 at Ralph Kloiber’s Home
Attendees were Dick Merrill, Ralph Kloiber, Gary Reinecke and Cindy Pedersen.
Al Holland attended for the insurance discussions.
Orv Bratland attended for the insurance and shingle discussions.
The meeting was called to order at 6:10pm.
1. Insurance coverage presentation by State Farm agent Al Holland.
Property Damage Coverage
- Our policy coverage is for $10,779,000. Al Recommends adding a replacement cost clause for $1.00 of additional premium.
- Liability Coverage
- Total of 1 million master liability and 1 million umbrella
- A total of 1 million to cover Director and Officer liability
- $100,000 coverage for fraudulent employee actions.
- Premium Quotes
- Last years premium was $15,452.
- Renewal premiums quoted for various deductibles are:
$17,838 with $2,500 deductible
$16,825 with $5,000 deductible
$14,500 with $10,000 deductible
- HO6 Policy presentation
- Al stressed the importance for home owners to review their HO6 policies to insure they do not have gaps in coverage with the MADWA Master Policy.
- Al requested permission to send a letter and details of the State Farm HO6 policy to all MADWA town home owners.
Motion made and approved to allow Al Holland to send a letter explaining our State Farm master policy and the importance of the members to have the proper coverage with their personal HO6 policy to cover the master policy deductible and any other items not covered under the master policy.
Motion made and approved to select the renewal with a $10,000 deductible per occurrence from the renewal date of June 16, 2008 to June 16, 2009.
• We discussed how to get resolution concerning the 3 partial roof replacements. The State Farm claims adjuster is now in the area and he needs to go back up on those roofs with Greg Chismar to re-inspect.
2. Discussions concerning the rework of the first two roofs.
- GAF has covered the cost of materials
- Greg Chismar has requested $7,500 per house for his labor.
Motion made and approved to offer Greg Chismar $5,000 from our reserves as our part of the re-work costs to the first two houses and to contract with Chismar to finish the three (3) roofs with partial damage not to exceed $22,000. Greg’s acceptance of this offer must be in writing and reviewed and approved by the MADWA board.
- Minutes from the January 22, 2008, April 7, 2008 and April 18, 2008 were approved and Cindy will get them posted to the website.
- Moisture testing is the responsibility of the home owner. Dick presented the following list of people that are available to do moisture testing.
- Mark Soderlund P.E. Advanced Consulting and Inspection. 952-435-1068
- Suburban Home Inspections. 651-276-9918
- Howard Noziska P.E. 952-854-4511
- Inspection Services. Jon Anderson 763-350-3516
- Dick expressed some concern about moisture around our windows.
Motion made and approved to spend $132 for an Anderson Window tech to come out and look at our window installation.
6. Treasurer’s report and discussions:
- Move the Insurance CD coming due on 5-28-2008 to the Insurance Money Market account.
- Accrued interest from date of deposit on the insurance claims proceeds is $8,674.
Motion made and approved to deposit interest earned on insurance claims proceeds as a direct contribution to reserves.
Motion made and approved to accept treasurer’s reports for March and April.
7. Tree trimming and landscape changes
- Cindy has a quote from Arbor Craft to do our pruning this coming fall.
- Some work will be done this spring however payment will not be due until work is completed during next winter’s pruning months.
- Work to be done this spring by Arbor Craft is as follows: stake ash tree in common area between 2348 & 2380, trim lower branches touching the ground on maple on pond side and 2276 front yard tree – leader branch broke off – make clean cut to save. Cindy added cluster birch branches by driveway at 2313.
- In addition, a dead tree was reported behind 2340 – this tree is not a part of the Arbor Craft quote.
- Cindy will send out a note reminding home owners that any landscape changes require board approval.
Motion made and passed to hire Arbor Craft to do tree trimming at a not to exceed cost of $1,700 during the winter pruning months.
- The final decision on proceeding with caulking of all homes is delayed pending the Anderson Window tech inspection.
- Future Board Meetings:
- May 27th at Gary’s home
- July 28th at Dick’s home
- September 22nd at Ralph’s home
- November 24th is the Annual meeting
Respectfully submitted by Gary Reinecke