Held December 21, 2011, at 5:00 p.m. at Dick MerrillŐs Home



Attendees:  Brian Loftus, Gary Reinecke and Dick Merrill.  Present by invitation was Sundance Representative, Josh Seykora.


A motion was made and seconded to waive the reading of the minutes of the last meeting.


Old Business:


The Board reviewed with Josh the following items to be completed by Sundance in 2012 on homes under remediation:


1.                  Install all missing stair rails;

2.                  Repair or replace any soffits damaged during remediation;

3.                  Install missing door bells;

4.                  Complete installation of exterior trim work.


The Board discussed pricing and installation of additional gutter work requested by homeowners and not paid by the Association:


1.                  Homeowners may contract directly with Fox Gutters by calling Steve at


2.                  Gutters for the back side of the house and garage (long side) are $406.00

                        per home;

3.                  Any additional gutters will be installed at $4.50 per lineal foot.


Address plaques were reordered and will arrive soon.  Gary Reinecke prepaid the invoice from personal funds.  A motion was made and seconded to reimburse Gary $2,384.74 for the cost of the plaques.


TreasurerŐs Report:


The Board reviewed the status of remediation funds collected and disbursed to date to contractors.  Depending on the number of windows replaced on the next 12 homes and our past experience as to unforeseen items, we should be within 1% (plus or minus) of funds on hand and receivables due on the assessment.



New Business:


Gary reported the Association was advised of a price increase for Anderson Windows of 3% commencing January 1, 2012.  The Board discussed purchasing some windows at 2011 prices based on the experience of windows replaced on the 18 homes completed.  After reviewing the windows previously ordered, a motion was made and seconded to order several different sized windows at a cost of $46,734.00.  This will result in a cost savings of $1,400.00 and avoid the reset charge of $180.00 for each window we have in our inventory.


Respectfully submitted,




Richard A. Merrill, Secretary