Minutes of BoardMeeting

MDW HomeownersŐAssociation

Held at Orv BratladŐshome

August 30, 2005

 

 

Present: Orv Bratland, Karen Sturm, Jan Kunze

 

Board positions:

The meeting was called to order with confirmation of Orv Bratlandas President, Karen Sturm as Treasurer and Jan Kunze as Secretary. A voteshowed unanimous agreement.

 

TreasurerŐs Report:

All dues are up to date. Orv reviewed dues reports showing theincrease to $175. per month starting in October. He reported all 2005 Budgetexpenditures and reviewed all 2006 Budget details. He transfered all hiscarefully organized information to new Treasurer, Karen.

 

OLD BUSINESS

 

Stucco Status:

Cracks have been repaired by Zimmerman to each of our homes.Weare now pursuing getting the formula for making our own repairs if necessary inthe future. If you have any concerns, let a Board member know.

 

Concrete Assessment:

The Maintenance Committee has completed their walk-around andhave made a list of their observations and comments. Orv will meet with ThorBecken from Cemstone to see what can be done in the long term.

 

Pond Maintenance:

One weed control application has been done by Aqua Care. We willcontinue to monitor the situation to see what further has to be done. Theinsertion of a possible fountain will be explored.

 

By-laws document:

Dick Merrill volunteered at the Annual Meeting to researchexisting By-laws documents used by other associations.

 

NEW BUSINESS

 

Shrub Replacement plan:

The lowest bid for proposed shrub replacement was submitted byMickman Brothers. Their proposal included pruning, with a 1 year guarantee, andthey carry workmens comp and liability. The work is scheduled for completionthis fall.

 

Policy on hiring residents to do work:

 

Orv has created a document for Authorization for Work Done atMasters at DeaconŐs Walk.

This document will be signed by resident and Board to avoidconfusion. The Board feels that work should be authorized by us and a signedagreement form needs to be in place, so we can establish agreement for monetarypayment. The resident is expected to be insured in this undertaking and theAssociation shall not be liable for any injury or damages that occur during thework described.

 

Job Descriptions:

Each of us will write detailed descriptions of our jobs on theBoard as clarification for future Board members.

 

The meeting was adjourned. Our next scheduled meeting will be onOctober 6, 2005 at JanŐs home.

 

Respectfully submitted,

Jan Kunze