Minutes of Board Meeting

MDW HomeownersŐ Association

Held at Orv BratladŐs home

August 30, 2005

 

 

Present: Orv Bratland, Karen Sturm, Jan Kunze

 

Board positions:

The meeting was called to order with confirmation of Orv Bratland as President, Karen Sturm as Treasurer and Jan Kunze as Secretary. A vote showed unanimous agreement.

 

TreasurerŐs Report:

All dues are up to date. Orv reviewed dues reports showing the increase to $175. per month starting in October. He reported all 2005 Budget expenditures and reviewed all 2006 Budget details. He transfered all his carefully organized information to new Treasurer, Karen.

 

OLD BUSINESS

 

Stucco Status:

Cracks have been repaired by Zimmerman to each of our homes.We are now pursuing getting the formula for making our own repairs if necessary in the future. If you have any concerns, let a Board member know.

 

Concrete Assessment:

The Maintenance Committee has completed their walk-around and have made a list of their observations and comments. Orv will meet with Thor Becken from Cemstone to see what can be done in the long term.

 

Pond Maintenance:

One weed control application has been done by Aqua Care. We will continue to monitor the situation to see what further has to be done. The insertion of a possible fountain will be explored.

 

By-laws document:

Dick Merrill volunteered at the Annual Meeting to research existing By-laws documents used by other associations.

 

NEW BUSINESS

 

Shrub Replacement plan:

The lowest bid for proposed shrub replacement was submitted by Mickman Brothers. Their proposal included pruning, with a 1 year guarantee, and they carry workmens comp and liability. The work is scheduled for completion this fall.

 

Policy on hiring residents to do work:

 

Orv has created a document for Authorization for Work Done at Masters at DeaconŐs Walk.

This document will be signed by resident and Board to avoid confusion. The Board feels that work should be authorized by us and a signed agreement form needs to be in place, so we can establish agreement for monetary payment. The resident is expected to be insured in this undertaking and the Association shall not be liable for any injury or damages that occur during the work described.

 

Job Descriptions:

Each of us will write detailed descriptions of our jobs on the Board as clarification for future Board members.

 

The meeting was adjourned. Our next scheduled meeting will be on October 6, 2005 at JanŐs home.

 

Respectfully submitted,

Jan Kunze