January 7, 2009 at
Dick Merrill’s home
Attendees were Dick Merrill, Gary Reinecke, Mark Haywood and
Meeting was called to order at 9:10 am
- Board voted to proceed with
homeowner association meeting regarding special assessments. Article 3
section 4 calls for a special meeting with written notice 21-30 days in
advance. 50% of homeowners required to be in attendance or by proxy and
67% must vote in favor.
- Dick Merrill read a letter
from Hellmuth & Johnson (H&J) with costs so the board could
calculate the assessment amount.
- Cindy of Cedar Management to
prepare proxy’s & ballots for mailing to homeowners along with copy of
the H&J letters.
- Scheduled a special meeting
for 1/22/09 at 7:00 pm
- Board reviewed attorney’s
letter dated 1/06/09 covering MADWA’s responsibility to the homeowners per
- Board discussed how the
special assessment would be collected. Board agreed that 10 installments
of $400 per month starting in March 2009 with a total of $4000 that would
- Cedar Management confirmed to
the board that the MADWA tax returns had been prepared. The Board also
confirmed that Cedar Management will also prepare the necessary annual
State of Minnesota filings.
- Cindy Pedersen of Cedar
Management also confirmed that our snow plow contractor will also spread
salt on our driveways as needed. Cindy to negotiate pricing for this
- Meeting was adjourned at 10:00
Respectfully submitted by: