Special Meeting of Board and MADWA residents
May 15, 2006
The meeting was called to order at 7:10 p.m. by President of the Board, Orv Bratland. There were 24 families/houses represented.
CHANGE IN BYLAWS
A discussion was held concerning the proposed amendment to the Bylaws of the Masters of DeaconŐs Walk, which would change the terms of office for each Board director from 2 to 3 years. The reason for the proposed change was that our bylaws now require that we elect 2 directors every other year and one director in the intervening years. This results in a situation when in every other year, only one director remains on the Board and the 2 new ones join the board for the following 2 years. This does not provide adequate continuity on the Board and imposes substantially on the one director who is the only carryover member. The motion was made and seconded to adopt the proposed amendment. One director shall be elected at each Annual Meeting for a term of 3 years, except at the first Annual Meeting following this change adoption, 2 directors shall be elected; 1 for a 1 year term and 1 for a 3 year term.
MONTH OF ANNUAL MEETING
Orv explained the reasoning of moving the Annual Meeting from August to a later date to better coordinate with the end of the fiscal year. After a discussion about holding the Annual Meeting in January, it was decided that several people would be unable to attend during that time and that November seems to be more acceptable to a greater number of people.
RULES AND REGULATIONS FOR MADWA
An open forum was held as members reviewed the new proposed Rules and Regulations for MADWA. We had previously been governed by the Rules and Regulations of DeaconŐs Walk. Items of discussion included: picking up dog excrement, a fee scale for violations, the parking of recreational vehicles or extra cars in the street or driveways, who will enforce the Rules and Regulations, why we need Rules and Regulations. It is not the BoardŐs intent to raise fines, but to clarify. Our rules will not be adopted if they are not consistent with the DeaconŐs Walk Rules and Regulations. The Board feels that common sense is the best rule.
Orv reported that the core drilling at the MerrillŐs concluded that the driveway sinking is not due to poor cement, but a soil problem.
Meeting was adjourned at 8:10 p.m.
Respectfully submitted by Jan Kunze